New Postmark Rule Change Might Affect Mailing

SALISBURY, Md. –  A new rule at the post office means bill payers can no longer rely on a postmark to beat the buzzer.

The rule clarifies the definition of a postmark – the date printed or stamped on most mailed items. Previously, postmarks were defined by the day the U.S. Postal Service received the mail. The change, which recently went into effect, now specifies that mail is postmarked on the day USPS processes it. That can be days after an item is dropped in a mailbox, potentially impacting time-sensitive mail.

Jonathan Pilchard, founder of Pilchard and Co. Consulting Accountants, is heading into his eighth tax season and warns people to mail documents early.

“Don’t trust that when you put that piece of mail in the mailbox, it’s going to be postmarked by the day you need it postmarked,” Pilchard said.

With tax season approaching, Pilchard advises people to use the most reliable methods to ensure payments and paperwork are submitted on time.

“I always recommend that if you can e-file or e-pay, do that,” he said.

It’s not just tax returns that could be affected, but also time-sensitive bills such as mortgage payments, rent and utilities.

Wicomico County Councilman and landlord John Cannon, owner of Cannon Enterprises, said his company has a forgiving policy but still urges customers to consider the new rule when mailing payments.

“I think it’s important that things may have to be done in a more timely manner,” Cannon said. “In our company, we’re not that stringent on deadlines. If it’s a day or two late, we usually forgive that.”

To avoid potential mishaps, customers are encouraged to send mail early or use electronic payment options when possible.